Board of Directors Meeting Minutes
October 3, 2011

The following Directors were present:
Sean Siegel, Jewell Jones, George Dailey, Levi Robinson, Jewell Jones, & John Garing
The following LSRA members were present: Paul Strand
Homeowners also present: None at this meeting
Ed Canfield (Managing Agent)

Quorum
A quorum being present President John Garing called the meeting to order at the hour of 7:37m.

Agenda
The Agenda was reviewed and approved.

Minutes
The minutes of the August 2011 Board of Directors meeting were reviewed. Sean Siegel moved to accept the minutes as written. Levi Robinson 2nd. The minutes were approved.

Homeowner's Forum
There were no homeowners at this meeting.

Receivable Report
The current receivable report was reviewed. The Board asked that a friendly reminder be sent to delinquent homeowners. A longtime delinquent homeowner sold their unit and all back dues and fees were paid in full.

Financial Report
The financial report was distributed and reviewed. The Treasurer is continuing to explore financial institutions to move reserve funds to.

Treasurer's report
Total Income to Date: $ 127,277.20
Total Expenses to Date: $ 57,260.67
Total Assets: $ 436,907.96
Total Uncollected Dues: $ 6,685.18

Committee Reports

Water
The water report was tied into the unfinished business.

ACC
The was no report at this meeting.

LRSA
Reported on some future work, which included digging out culverts, some road crack sealing and patchwork, and some ditch clearing. The LRSA Board went the extra mile to seek bids and saved money for these projects.

Common Area
The entry sign replacement is still in process. Jewell will ask the entry maintenance contractor (A1) for a price to re-set the old sign.

Correspondence
A phone correspondence with a homeowner showed a home on Red Tree Drive was removing trees and putting in a driveway without ACC approval. The Board members will try to visit this street, as it was not clear of the scope and even the correct address for this work.

Unfinished Business

Water Utility
The mail out showing homeowner and Association responsibility for the water utility components was approved. The Board directed the Managing Agent to send the mail out with the quarterly statement. They also asked that the Association Water Utility Tariff be added the Valli Vue website.

Northern Utilities
The Board reviewed projects that are still pending with Northern Utilities. These included sandblasting the main drain tank, finishing the water system main valves, and inspecting the Key Boxes and Key Box valves. Sean suggested that Northern Utilities provide a long-term maintenance plan showing components and schedules.

Association Insurance
The Board reviewed a quote for earthquake coverage for the utility well house and tank. The Managing Agent also reported that D & O coverage was added to the $300,000,000 liability umbrella policy. The Board asked the Managing Agent to work with Randal and meet with the Insurance broker and review all current as well as proposed insurance coverage's.

Asphalt for Tank Road and Fenced Area: The Managing Agent reported he is waiting on a quote from A-1 Landscaping to remove vegetation and gravel from the road leading to the well house and inside the immediate fenced yard also.

New Business

Board Election
The nominating committee has nominated the following homeowner to fill the (3) seats that will be up for election at the annual meeting: John Garing, George Dailey, and Jody Brady.

Annual Budget
The Board reviewed several budget proposals. They will review the proposals and copies will be sent to Board members who could not make this meeting. The Board will make a decision in time for the annual meeting.

Web Page Update
The Board had a general discussion on updating the web page to update or remove outdated information.

The next meeting is the Annual meeting to be held on October 20, 2011 at the hour of 7:30 p.m. at the Christ Church, 5101 O'Malley Road.

Being no further business to come before the Board at this time the meeting was adjourned at the hour of 9:42 p.m.

(Top)