Board of Directors Meeting Minutes
June 6, 2011

The following Directors were present:
Michael Smith, Sean Siegel, Randall Weddle, Jewell Jones, George Dailey.

The following LSRA members were present: Bill Rathke, Ida Dailey, and Paul Strand.

Also present:
Ed Canfield (Managing Agent)

Quorum
A quorum being present President John Garing called the meeting to order at the hour of 7:37 p.m.

Agenda
The Agenda was reviewed and approved.

Minutes
The minutes of the May 2, 2011 Board of Directors meeting were reviewed. Jewell requested a change to the May minutes that reflected that there was an approval to remove a tree that impacted common area of the Association. With this change George Dailey moved to accept the minutes as written. Jewell Jones 2nd. The minutes were approved.

Homeowner's Forum
There were no homeowners to speak at this meeting.

Receivable Report
The current receivable report was reviewed.

Financial Report
The financial report was distributed and reviewed.

Treasurer's Report
Total Income to Date: $ 113,297.96
Total Expenses to Date: $ 8,609.12
Total Assets: $ 471,580.27
Total Uncollected Dues: $ 18,837.94

Committee Reports

Water
The water report was tied into the unfinished business.

ACC
There was shed request at 6746 Double Tree Ct. This request was approved by the committee.

LRSA
Reported the sweeping went very well this year, but found out just today that Double Tree Ct. had not been swept. The contractor will be contacted to get this done.

Common Area
The entry sign replacement is still in process. Jewell reported she is talking to contractors to change the lighting that projects on the sign at the same time the re-set takes place.

Correspondence
There was no correspondence at this meeting.

Unfinished Business
Water Utility: The original water utility tariff was re-visited at this meeting. The Managing Agent reported that attorney that helped with the original tariff was contacted and was reviewing the tariff. He had asked for the original signed tariff and the Managing Agent will provide this for him. The attorney will review the tariff and advise the Board to help with the on-going description of homeowner and Association responsibility for water utility repairs and maintenance.

The question on emergency contacts was reviewed. Northern Utilities has a 24-hour number and so does Bonanza.

The Board has been taking a look at all aspects of the water utility. One question at this meeting was if the pump house booster pump had been checked recently to insure it was working properly. This discussion led to asking Northern Utilities if all back up systems are working properly. John Garing has asked the contractor to develop a scheduled maintenance program and present it to the Board. The Board would also like to see all rate increases from Northern Utilities before implementation and payment. A proposal to re-asphalt the road to and the lot for the pump house was again shelved for future consideration. This is a continuing process and will be on the next agenda.

The insurance coverage for the Association was discussed next with the water utility as part of the discussion. The Board wanted to review all policies, particularly the D&O coverage. Randal Weddle reminded the Managing Agent that he would meet with the Insurance broker to get the specifics of the policy(s).

The Board discussed the spring cleanup next. This year was reported to go very well. The contractor is in his third year and is getting better. The Managing Agent reported for the contractor that with the good early weather people added about 40% more to the cleanup. The contractor still discounted his price this year as he stated he would.

New Business
The Board reviewed a request from the Annual meeting to make sure a nominating committee will review and present nominations for the Board of Directors at the Annual meeting. The committee will consist of the following members. Jewell Jones (Chair), John Garing, and Sean Siegel.

The Managing Agent was directed to have the web master post a cancellation of the July 4, 2011 meeting due to it's falling on the holiday.

The next meeting is the monthly meeting to be held on August 1, 2011 at the hour of 7:30 p.m. at the Christ Church, 5101 O'Malley Road.

Being no further business to come before the Board at this time the meeting was adjourned at the hour of 9:10 p.m.

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