Annual
Board of Directors Meeting Minutes
October 15, 2010
Draft

The following homeowners were represented in person or by proxy: Mothe, Bost, Thompson, Collins, Borderieux, Kucinski, Parker, Bettis, Goodman, Padden, Chambers, Liggett, Nathanson, Padgett, Rood, M. Smith, Weddle, Wester, Wuttke, M Jones, T. Phelps, C Phelps, Rathke, L. Robinson, B. Robinson, Siegel, Richards, Bommarito, Athans, Vasileff, Honnen, Burri, Herndon, S Smith, Hunt, Tower, Ward, Helensmith, Nicholson, J Jones, Wuttle, Schudel, Panamaroff, Wohlgemuth, Nichels, Schliebe, Brady, Dailey, Elwood, Endsley, Garing

A quorum being present the President, Jewel Jones at the hour of 7:08 p.m, called the meeting to order.

The agenda was presented and reviewed. George Dailey moved to approve the agenda as presented. Joy Kucinski 2nd the motion. The motion was approved.

Homeowners Comments

It was brought up that loose dogs are a problem for the Association. Owners have to rely on the Municipalities Animal Control. The managing agent can also put a note in a newsletter.

Marcia Nathanson commented that the Nomination Committee could do a better job in informing the owners of potential candidates endorsed by the committee; She stated that the mail out from the Managing Agent could be the way to achieve this. Ms. Nathanson said this is the second year where the Annual notification did not include any nominations from a committee. She also pointed out an error in the August minutes that referred to acceptance of the May minutes. It should have read acceptance of the June minutes. She also noted that the By-laws state the Annual meeting should start at 7:30 PM as opposed to the 7:00 start for this meeting.

The minutes of the October 15, 2009 annual meeting were distributed and reviewed. George Dailey moved to approve the minutes as written. Joy Kucinski 2nd the motion. The motion was approved.

Ed Canfield, the Managing Agent, was asked to give a review of the financial report.

Total Income to Date: $ 108,818.98
Total Expenses to Date: $ 59,701.05
Total Assets: $ 381,693.36
Total Uncollected Dues: $ 12,844.40

Committee Reports

Sean Siegel gave a detailed report of the state of the water utility. He stated that Valli Vue ownership of it's own water system supplies a great quantity as well as quality water supply to all owners. He mentioned that the Association is responsible for maintaining the system. It includes the well, well house, pumps, main lines, water tank, and the main line shutoff valves.

He also showed that each homeowner has a branch line that also has a valve. The association maintains the system up to this branch valve. The homeowner is responsible for the line from the valve to the house. This valve has a shut off mechanism that is called a "key box". A round metal cap above ground on each owner's property identifies the key box that is directly above the valve. Sean explained that it is time to check all shutoff valves throughout the Association as they are now getting aged.

The homeowner will be responsible for the key box accessibility. If the valve cannot be checked because the cap cannot be found or is damaged, the owner will have to locate and/or pay for the repair to the key box shaft and/or cap. This maintenance cost for Association responsibility parts of the utility was factored into the 2011 budget, which called for a ten percent increase in dues. President Jewel Jones commented and thanked Sean for his time to research and report on the Water system. It was reported that the Utility contractor for the system was Northern Utilities. They already were beginning to check the 25 main line shut off valve through the system. It was advised to send out notification if water delays were expected.

Bill Rathke gave the report for the LRSA. He reminded owners that the Limited Road Service Area is paid for by a tax from the homeowners though the Municipality of Anchorage and not the Valli Vue Homeowners Association. He also reported that the last two years the Association's roads were re-paved at a cost of about a half a million dollars. The current funding will not allow re-paving for 2011. Bill said most main roads have been completed and as funding will allow the LSRA will begin repaving roads not yet done.

Contract Administrator Russ Kucinski followed Bill and stated that the contractor for LSRA is through the municipality and works very well with the LRSA committee, which is made up of Valli Vue owners. He noted that he will be stepping down in the near future and encouraged someone to fill in the spot on the LRSA committee. He explained the process is which a person is appointed by the Mayor of Anchorage for the LRSA Board.

Bill and Russ answered the question about culverts in driveway being the responsibility of the homeowner.

Jewell Jones gave the Common Area report. She reported that the entryway signs, lights, and general appearance were part of the common area that the committee is responsible for. She noted that the areas look nice and is always welcomes comments from owners.

The next item of business was the election of Directors. There were three positions up for election. The following homeowners were nominated to the Board:

Sean Siegel
Randal Weddle
Levi Robinson

Being no further nominations the floor was closed. The three nominees were unanimously approved by a vote of the owners.

The proposed 20110 budget approved by the Board of Directors was presented at this meeting for approval. This coming year's budget calls for a ten percent increase and will raise the dues for 2011 to $533.50. After discussion, which included the proposed maintenance of the Water Utility, the owners unanimously approved the budget.

Being no further business to come before the membership at this time the meeting was adjourned at the hour of 8:28 p.m.

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