Annual
Board of Directors Meeting Minutes
October 15, 2009

The following homeowners were represented in person or by proxy: Cain, Ligget, Palmer, Mothe, Kerr, M. Smith, Bost, Lubke, Thompson, Collins, Nyboer, Borderieux, Christman, Kucinski, Parker, Feldman, Julien, Schliebe, Burri, Paulke, Dailey, Bettis, Birch, Goodman, Padden, Cain, Chambers, Epperson, Garing, J. Jones, Liggett, Molchanov, Nathanson, Padgett, Rood, R. Smith, Smithhisl, Weddle, Wester, and Wuttke, Brys, Mulchanov.

A quorum being present the President, Jewel Jones at the hour of 7:05 p.m, called the meeting to order.

The agenda was presented and reviewed. George Dailey moved to approve the agenda as presented. John Garing 2nd the motion. The motion was approved.

Homeowners Comments
Marcia Nathanson commented that the Nomination Committee could do a better job in informing the owners of potential candidates endorsed by the committee; She stated that the mail out from the Managing Agent could be the way to achieve this. Several Board members in attendance commented that information is available through the Association website and the newsletters. They also commented on the low attendance at monthly and annual meetings.

The minutes of the October 16, 2008 annual meeting were distributed and reviewed. George Dailey moved to approve the minutes as written. John Garing 2nd the motion. The motion was approved.

Ed Canfield, the Managing Agent, was asked to give a review of the financial report.

Total Income to Date: $ 117,094.81
Total Expenses to Date: $ 81,063.80
Total Assets: $ 341,730.77
Total Uncollected Dues: $ 7,665.63

There were no Water Committee members to give a report. Homeowner Marcia Nathanson requested a written report.

Bill Rathke gave the report for the LRSA. The LRSA reported the snow contractor did a good job this past winter, which was an improvement from the previous winter. He stated that this was the second of a 4 or 5-year contract. He said that the snow removal cost was about $29,000.00 and removing sand and gravel from the ditches cost about $24,000.00, which was more than expected. He also reported how well the paving project on Lone Tree and Crooked Tree went. He stated the competitive bidding process included 6 or 7 bids that got the most out of the approximately $237,000.00 spent on paving. He stated that 2200 tons of asphalt was used.

Mr. Rathke also reported there is an opening on the LRSA Board. He also explained the process is which a person is appointed by the Mayor for the Board.

Jewell Jones gave the Common Area report. She commented on the positive changes the committee has achieved to the entryways of the Association. She said her continuing project is to change the lights at the entry sign at O'Malley and Main Tree to where they shine down from the top rather than from the bottom so they won't be buried in the snow. She stated that it is quite a process that involves the city and the contractors. The committee is also trying to cut a tree that blocks the streetlight at the Crooked Tree entrance. The Crooked Tree common area also needs a brush cleanup.

The next item of business was the election of Directors. There were three positions up for election. The following homeowners were nominated to the Board:

Jewell Jones
Mark Brys
Mike Smith

Being no further nominations the floor was closed. George Dailey moved to elect the slate of nominees to the Board by acclamation. Marcia Nathanson 2nd the motion. The motion was approved.

The proposed 2010 budget approved by the Board of Directors was presented at this meeting for approval. After discussion, George Dailey motioned to accept the budget. Mark Brys 2nd the motion. The budget was approved

The Board will hold their next meeting on November 2nd at the hour of 7:30 p.m. in the Christ Church, 5101 O'Malley Road. .

Being no further business to come before the membership at this time the meeting was adjourned at the hour of 7:50 p.m.

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