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By-Laws
of
Valli Vue Estates Property Owners Association
A Non-Profit Corporation
Article
I
Name and Location
The name of the corporation is VALLI VUE ESTATES PROPERTY OWNERS ASSOCIATION,
hereinafter referred to as the "Association". The principal office of
the corporation shall be located at 7770 Old Seward Highway; mailing address:
c/o U.S. Alaska Enterprises, Inc., P.O. Box 4-1141, Anchorage, Alaska
99509, but meetings of members and directors may be held at such places
within the State of Alaska, Borough of Anchorage, as may be designated
by the Board of Directors.
Article
II
Definitions
Section
1 - Association
"Association" shall mean and refer to Valli Vue Estates Property Owners
Association, its successors and assigns.
Section 2 - Properties
"Properties" shall mean and refer to that certain real property described
in the Declaration of Covenants, Conditions and Restrictions, and such
additions thereto as may hereafter be brought within the jurisdiction
of the Association.
Section 3 - Common
Area
"Common Area" shall mean all real property owned by the Association for
the common use and enjoyment of the Owners.
Section 4 - Lot
"Lot" shall mean and refer to any plot of land within the description
set forth in the "Declaration" or added by annexation with the exception
of the Common Area and Tract Designations.
Section 5 - Owner
"Owner" shall mean and refer to the record owner, installment purchaser,
purchaser under land purchase contract, or any person with ownership rights
and possession, who have paid in excess of ten percent (10%) of the purchase
price, and who are not in default, whether one or more persons or entities,
of the fee simple title to any Lot, which is a part of the Properties,
but excluding those having such interest merely as security for the performance
of an obligation.
Section 6 - Developer-Declarant
A."Developer-Declarant"
shall mean and refer to Valli Vue Estates, a limited partnership; its
successors or assignees
if such successors or assignees should acquire more than one undeveloped
lot from the Developer-Declarant
for the purpose of development.
B."Property Owner-Declarant"
shall mean and refer to other lot owners of record or with property
ownership rights who have executed the "Declaration";
C."Declarants" shall
mean and refer jointly to "A" and "B' above.
Section
7 - Declaration
"Declaration" shall mean and refer to the Declaration of Covenants, Conditions
and Restrictions applicable to the Properties recorded in the Office of
Anchorage District Recorder, Third Judicial District, State of Alaska.
Section 8 - Member
"Member" shall mean and refer to those persons entitled
to membership as provided in the Declaration.
Article
III
Meeting or Members
Section 1 - Annual
Meetings
The first annual meeting of the members shall be held within one year
from the date of incorporation of the Association, and each subsequent
regular annual meeting of the members shall be held on the Third Thursday
of October of each year thereafter, including October, 1973, at the hour
of 7:30 o'clock P.M. If the day for the annual meeting of the members
is a legal holiday, the meeting will be held at the same hour of the first
day following -which is not a legal holiday.
Section 2 - Special
Meetings
Special meetings of the members may be called at any time by the president
or by the Board of Directors, or upon written request of the members who
are entitled to vote one-fourth (1/4) of all of the votes of the Class
A membership, or the Class B membership.
Section 3 - Notice
of Meetings
Written notice of each meeting of the members shall be given by, or at
the direction of, the secretary or person authorized to call the meeting,
by mailing a copy of such notice, postage prepaid, at least fifteen (15)
days before such meeting to each member entitled to vote thereat, addressed
to the member's address last appearing on the books of the Association,
or supplied by such member to the Association for the purpose of notice.
Such notice shall specify the place, day and hour of the meeting, and,
in the case of a special meeting, the purpose of the meeting.
Section 4 - Quorum
The presence at the meeting of members entitled to cast, or of proxies
entitled to cast, one-tenth (1/10) of the votes of each class of membership
shall constitute a quorum for any action except as otherwise provided
in the Articles of Incorporation, the Declaration, or these By-laws If,
however, such quorum shall not be present or represented at any meeting,
the members entitled to vote thereat shall have power to adjourn the meeting
from time to time, without notice other than announcement at the meeting,
until a quorum as aforesaid shall be present or be represented.
Section 5 - Proxies
At all meetings of members, each member may vote in person or by proxy.
All proxies shall be in writing and filed with the secretary. Every proxy
shall be revocable and shall automatically cease upon conveyance by the
member of his Lot.
Article
IV
Board of Directors: Selection: Term of Office
Section 1 - Number
The affairs of this Association shall be managed by a Board of nine (9)
directors, who need not be members of the Association.
Section 2 - Term
of Office
At the first annual meeting the members shall elect three directors for
a term of one year, three directors for a term of two years and three
directors for a term of three years; and at each annual meeting thereafter
the members shall elect three directors for a term of three years.
Section 3 Removal
Any director may be removed from the Board, with or without cause, by
a majority vote of the members of the Association. In the event of death,
resignation or removal of a director, his successor shall be selected
by the remaining members of the Board and shall serve for the unexpired
term of his predecessor.
Section 4 - Compensation
No director shall receive compensation for any service he may render to
the Association. However, any director may be reimbursed for his actual
expenses incurred in the performance of his duties.
Section 5 - Action
Taken Without a Meeting
The directors shall have the right to take any action in the absence of
a meeting which they could take at a meeting by obtaining the written
approval of all the directors. Any action so approved shall have the same
effect as though taken at a meeting of the directors.
Article
V
Nomination and Election of Directors
Section
1 - Nomination
Nomination for election to the Board of Directors shall be made by a Nominating
Committee. Nominations may also be made from the floor at the annual meeting.
The Nominating Committee shall consist of a Chairman, who shall be a member
of the Board of Directors, and two or more members of the Association.
The Nominating Committee shall be appointed by the Board of Directors
prior to each annual meeting of the members, to serve from the close of
such annual meeting until the close of the next annual meeting and such
appointment shall be announced at each annual meeting. The Nominating
Committee shall make as many nominations for election to the Board of
Directors as it shall in its discretion determine, but not less than the
number of vacancies that are to be filled. Such nominations may be made
from among members or non-members.
Section 2 - Election
Election to the Board of Directors shall be by secret written ballot.
At such election the members or their proxies may cast, in respect to
each vacancy, as many votes as they are entitled to exercise under the
provisions of the Declaration. The persons receiving the largest number
of votes shall be elected. Cumulative voting is not permitted.
Article
VI
Meetings of Directors
Section
1 - Regular Meetings
Regular meetings of the Board of Directors shall be held monthly without
notice, at such place and hour as may be fixed from time to time by resolution
of the Board. Should said meeting fall upon a legal holiday, then that
meeting shall be held at the same time on the next day which is not a
legal holiday.
Section 2 - Special
Meetings
Special meetings
of the Board of Directors shall be held when called by the president of
the Association, or by any two directors, after not less than three
(3) days notice to each director.
Section 3 - Quorum
A majority of the number of directors shall constitute a quorum for the
transaction of business. Every act or decision done or made by a majority
of the directors present at a duly held meeting at which a quorum is present
shall be regarded as the act of the Board.
Article
VII
Powers and Duties of the Board of Directors
Section
1. Powers. The Board of Directors shall have power to:
(a)adopt and publish
rules and regulations governing the use of the Common Area and facilities,
and the personal conduct of the members and their guests thereon, and
to establish penalties for the infraction thereof;
(b)suspend the voting
rights and right to use of the recreational facilities of a member during
any period in which such member shall be in default in the payment
of any assessment levied by the Association. Such rights may also be
suspended after notice and hearing, for a period not to exceed 60 days
for infraction of published rules and regulations;
(c)exercise for
the Association all powers, duties and authority vested in or delegated
to this Association and not reserved to the membership by other provisions
of these By-laws, the Articles of Incorporation, or the Declaration;
(d)declare the office
of a member of the Board of Directors to be vacant in the event such
member shall be absent from three (3) consecutive regular meetings of
the Board of Directors; and
(e)employ a manager,
an independent contractor, or such other employees as they deem
necessary, and to prescribe their duties.
Section 2 - Duties
It shall be the duty of the Board of Directors to:
(a)cause to be maintained
and repaired, all public roads, drainage, street lights, street signs,
and community water and sewer systems serving the properties until a
governmental body assumes these responsibilities.
(b)cause the Common
Area to be maintained;
(c)cause to be kept
a complete record of all its acts and corporate affairs and to present
a statement thereof to the members at the annual meeting of the members,
or at any special meeting when such statement is requested in writing
by one-fourth (1) of the Class A members who are entitled to vote or
by the Class B member;
(d)supervise all-
officers, agents and employees of this Association, and to see that
their duties are properly performed;
(e)as more fully
provided in the Declaration, to:
(1)fix the amount
of the annual assessment against each Lot at least thirty (30) days
in advance of each annual assessment period;
(2)send written
notice of each assessment to every Owner subject thereto at least
thirty (30) days in advance of each annual assessment period; and
(3)foreclose the
lien against any property for which assessments are not paid within
thirty (30) days after due date or to bring an action at law against
the owner personally obligated to pay the same.
(f)issue, or to
cause an appropriate officer to issue, upon demand by any person, a
certificate setting forth whether or not any assessment has been paid.
A reasonable charge may be made by the Board for the issuance of these
certificates. If a certificate states an assessment has been paid, such
certificate shall be conclusive of such payment;
(g)procure and maintain
adequate liability and hazard insurance on property owned by the Association;
and
(h)cause all officers
or employees having fiscal responsibilities to be bonded, as it may
deem appropriate.
Article
VIII
Officers and Their Duties
Section 1 - Enumeration
of Offices
The officers of this Association shall be a president and vice-president,
who shall at all times be members of the Board of Directors, a secretary,
and a treasurer, and such other officers as the Board may from time to
time by resolution create.
Section 2 - Election
of Officers
The election of officers shall take place at the first meeting of the
Board of Directors following each annual meeting of the members. Until
the first meeting, the directors appointed by and in the Articles of Incorporation
shall act with full capacity as if they had been selected by the membership.
Section 3 - Term
The officers of this Association shall be elected annually by the Board
and each shall hold office for one (1) year unless he shall sooner resign,
or shall be removed, or otherwise disqualified to serve.
Section 4 - Special
Appointments
The Board may elect such other officers as the affairs of the Association
may require, each of whom shall hold office for such period, have such
authority, and perform such duties as the Board may, from time to time,
determine.
Section 5 - Resignation
and Removal
Any officer may be removed from office with-or without cause by the Board.
Any officer may resign at any time giving written notice to the Board,
the president or the secretary. Such resignation shall take effect on
the date of receipt of such notice or at any later time specified therein,
and unless otherwise specified therein, the acceptance of such resignation
shall not be necessary to make it effective.
Section 6 - Vacancies
A vacancy in
any office may be filled by appointment by the Board. The officer appointed
to such vacancy shall serve for the remainder of the term of the officer
he replaces.
Section 7 - Multiple
Offices
The offices of secretary and treasurer may be held by the same person.
No person shall
simultaneously hold more than one of any of the other offices except in
the case of special offices created pursuant
to Section 4 of this Article.
Section 8 - Duties
The duties of the officers are as follows:
President
(a)The
president shall preside at all meetings of the Board of Directors; shall
see that orders and resolutions of the Board are carried out; shall
sign all leases, mortgages, deeds and other written instruments and
shall co-sign all checks and promissory notes.
Vice-President
(b)The
vice-president shall act in the place and stead of the president in
the event of his absence, inability or refusal to act, and shall exercise
and discharge such other duties as may be required of him by the Board.
Secretary
(c)The
secretary shall record the votes and keep the minutes of all meetings
and proceedings of the Board and of the members; keep the corporate
seal of the Association and affix it on all papers requiring said
seal; serve notice of meetings of the Board and of the members; keep
appropriate current records showing the members of the Association
together with their addresses, and shall perform such other duties
as required by the Board.
Treasurer
(d)The
treasurer shall receive and deposit in appropriate bank accounts all
moneys of the Association and shall disburse such funds as directed
by resolution of the Board of Directors; shall sign all checks and promissory
notes of the Association ; keep proper books of account; cause an annual
audit of the Association books to be made by a public account at the
completion of each fiscal year; and shall prepare an annual budget and
a statement of income and expenditures to be represented to the membership
at its regular annual meeting, and deliver a copy of each to the members.
Article
IX
Committees
The
Association shall appoint an Architectural Control Committee, as provided
in the Declaration, and a Nominating Committee, as provided in these By-laws
In addition, the Board of Directors shall appoint other committees as
deemed appropriate in carrying out its purpose.
Article
X
Books and Records
The books, records
and papers of the Association shall at all times, during reasonable business
hours, be subject to inspection by any member. The Declaration, the Articles
of Incorporation and the By-laws of the Association shall be available
for inspection by any member at the principal office of the Association,
where copies may be purchased at reasonable cost.
Article
XI
Assessments
As more fully provided
in the Declaration, each member is obligated to pay to the Association
annual and special assessments which are secured by a continuing lien
upon the property against which the assessment is made. Any assessments
which are not paid when due shall be delinquent. If the assessment is
not paid within thirty (30) days after the due date, the assessment shall
bear interest from the date of delinquency at the rate set by the Directors
not to exceed the maximum legal rate, and the Association may bring an
action at law against the Owner personally obligated to pay the same or
foreclose the lien against the property, and interest, costs, and reasonable
attorney’s fees of any such action shall be added to the amount of such
assessment. No Owner may waive or otherwise escape liability for the assessment
provided for herein by non-use of the Common Area or abandonment of his
Lot.
Article
XII
Corporate Seal
The Association shall
have a seal in circular form having within its circumference the words:
Valli Vue Estates Property Owners Association.
Article
XIII
Amendments
Section 1. These By-laws
may be amended, at a regular or special meeting of the members, by a vote
of a majority of a quorum of members present in person or by proxy, except
that should EIIA/VA become involved in an insuring program for any part
of the properties herein, the Federal Housing Administration or the Veterans
Administration shall have the right to veto amendments while there is
Class B membership. Any meeting called for the purpose of amending these
By-laws, shall be so advertised, with the type of amendment proposed being
made known.
Section 2. In the
case of any conflict between the Articles of Incorporation and these By-laws,
the Articles shall control; and in the case of any conflict between the
Declaration and these By-laws, the Declaration shall control.
Article
XIV
Miscellaneous
The fiscal year of
the Association shall begin on the first day of January and end on the
31st day of December of every year, except that the first fiscal year
shall begin on the date of incorporation.
IN WITNESS WHEREOF,
we, being all of the directors of the Valli Vue Property Owners Association,
have hereunto set our hands this 21st day of February, 1974.
Certification
I, the undersigned,
do hereby certify:
THAT I am the duly
elected and acting secretary of the Valli Vue Estates Property Owners
Association, an Alaska corporation, and, THAT the foregoing By-laws
constitute the original By-laws of said Association, as duly adopted at
a meeting of the Board of Directors thereof, held on the 21st
day of February, 1974.
IN WITNESS WHEREOF,
I have hereunto subscribed my name and affixed the seal of said Association
this 27th day of February 1974.
Secretary
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